Position Summary

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable function, ensuring accuracy, timeliness, and compliance with organizational policies and internal controls. This role serves as a key liaison between vendors and internal stakeholders, supports month-end close activities, and drives process improvements to enhance efficiency and effectiveness within the Accounts Payable function.

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Benefits

• Base Salary of $70,000-$75,000 annually
• 10% Annual Performance Bonus - rewarding your hard work and success.
• Hybrid Work Schedule - offering flexibility to balance your work and personal life.
• Comprehensive Benefits Package - including Medical, Dental, Vision, Short-Term Disability, Long-Term Disability, Life Insurance, and a Flexible Spending Account to support your health and well-being.
• 100% Premium Coverage for Employee Medical, Dental, Vision, Short-Term Disability, Long-Term Disability, and Life Insurance, plus 70% coverage for dependents for medical, dental and vision - ensuring both you and your family are well cared for.
• Generous 5% Retirement Plan Match - helping you build a secure financial future.
• Professional Development Reimbursements - investing in your growth and career advancement.
• 15 Days (3 weeks) of Paid Time Off
• 16 Paid Holidays - promoting a healthy work-life balance and time to recharge
• Snack Program and Onsite Gym Facility - supporting your wellness and day-to-day comfort at work

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Essential Duties and Functions

• Perform full-cycle accounts payable processing, in Microsoft Great Plains, including obtaining invoice approvals, coding invoices, and entering them into the accounting system. Ensure invoices are complete, properly formatted, and supported by required documentation.
• Manage the monthly close of accounts payable in an accurate and timely manner.
• Research and resolve accounts payable issues; serve as the primary point of contact for vendors regarding payment inquiries and discrepancies.
• Review and process corporate credit card reports and employee expense reports in SAP Concur, ensuring compliance with organizational policies and timely, accurate recording.
• Manage additional functionalities within SAP Concur; troubleshoot and resolve system-related issues and user inquiries.
• Prepare and process check runs for multiple entities, ensuring appropriate review and authorized signatures are obtained.
• Prepare and submit payment requests, including bank transfers, wire transfers, ACH payments, and check runs, in a timely manner.
• Assist with audit preparation by compiling supporting documentation related to Accounts Payable, as needed.
• Identify opportunities to streamline accounts payable processes and implement best practices to improve efficiency and strengthen internal controls.
• Develop, document, implement, and maintain accounts payable policies, procedures, and workflows, ensuring adherence to organizational guidelines and regulatory requirements.
• Perform additional duties as assigned.

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Qualifications and Experience

• 3-7+ years of progressive accounts payable experience, preferably in a multi-entity organization
• Strong understanding of full-cycle accounts payable processes and internal controls.
• Experience with Microsoft Great Plains ERP or SAP Concur (expense and invoice modules) - Required
• Proficiency in accounting systems and Microsoft Excel.
• Strong analytical and problem-solving skills.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
• Strong communication skills with the ability to interact effectively with vendors and cross-functional teams.
• High level of accuracy and attention to detail.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.